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Convocation ordinances

Established by the Regents of the University

1 The University Convocation of the State of New York shall be held annually at the capitol in Albany on the first Wednesday, Thursday and Friday after July fourth.

To enable members to attend the meetings of the State Teachers' and the National Educational Associations immediately following in Saratoga, the regents suspended the above ordinance for the year, and Convocation begins and ends a day earlier than its regular date.

2 Its object shall be, by addresses, papers, discussions and resolutions to ascertain and formulate educational opinion; to make such recommendations as experience may suggest; and by the cooperation of all the institutions of the University to advance the cause of academic and higher education.

3 The membership of the Convocation shall embrace:

a The regents and all officers of any department of the University.

b All trustees, instructors and other officers, in colleges, normal schools, academies, high schools and other institutions of the University.

c The officers of the New York State Teachers' Association. d Such others as may be elected by the regents or by the Convocation council.

4 The officers of the University shall be the permanent officers of the Convocation.

5 Each Convocation shall choose a council of five to act as its representative during the year, and arrange for and conduct the business of the next annual meeting. The secretaries of the University shall be ex officio members and secretaries of this

council.

6 The Chancellor shall annually appoint a necrology committee to collect notices and report to the next convocation on members or other prominent educators deceased during the year.

8 The proceedings of the Convocation, with the papers and discussions, shall be included in the annual report of the regents to the legislature.

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Convocation rules

Established by Convocation council

1 Unless previous notice to the contrary be given, all persons engaged to present papers must be in readiness at the time assigned by the council, in default of which all remaining papers will be entitled to precedence.

2 In case of inability to be present, immediate notice should be given to the Secretary to whom the paper may be forwarded for use of Convocation.

3 The author of each paper should furnish, in advance, a brief abstract for newspaper reports and, to prevent errors in the records, each person taking part in any discussion, should promptly give the Secretary an abstract of his remarks.

4 All papers read before Convocation belong to its proceedings and are to be handed to the Secretary.

5 Any papers for the full reading of which there may not be time, may, by permission of the council, be read by title and published in the proceedings.

Incorporated May 1, 1784; reorganized Aprii 13, 1787; powers enlarged and laws revised and consolidated June 15, 1889.

The University consists of all incorporated institutions of academic and higher education, with the State Library, State Museum, and such other libraries, museums or other institutions for higher education in this state as may be admitted by the regents to the University.

Its object is, in all proper ways, to encourage and promote academic and higher education.

Beside the State Library and State Museum, there are in the University 440 institutions-103 academies, 252 high schools, and 84 degree-conferring and professional institutions, viz: 18 colleges of arts and science for men, nine for women, and four for men and women, seven law schools, 16 medical schools, four schools of pharmacy, 12 theological schools, three polytechnic, 11 special institutions and one library. Of these, one medical college, six theological schools, two law schools, and one special school confer no degrees.

The 16 medical schools include one homeopathic, one eclectic, two for women, one of dentistry, two veterinary, and one postgraduate college. Of the 12 schools of theology, three are baptist, two presbyterian, one each Lutheran, episcopal, universalist, Christian, catholic, German Lutheran, and reformed. The 11 special schools (except the Dudley Observatory, which is a part of Union University), include only institutions with degree-conferring powers, though to show the full facilities of the state, many institutions doing similar work should be included in this list. The law ranks as "colleges" only those with degree-conferring powers. These include three popular institutions (Cooper Union, Chautauqua, and Pratt Institute), three pedagogical colleges, one each of political science, art, music, and magnetics. While there are 74 institutions in which degrees may be earned, there are only 53 degree-conferring bodies in the state, as in a university or a college having a professional school attached, a single board of trustees confers all degrees. Columbia thus confers degrees in the schools of law, medicine and political science, and in Barnard College for women. Union confers degrees in law, medicine and pharmacy; the University of the City of New York in law, medicine, theology and pedagogy; St Lawrence and Alfred Universities in theology;

Cornell in law, pharmacy, and engineering; Syracuse in medicine and art; Niagara in law, medicine and theology.

The powers of the University are vested in 23 regents, including the Governor, Lieutenant-Governor, Secretary of State, and Superintendent of Public Instruction, ex officio. Regents are elected in the same manner as senators of the United States, and serve without salary.

The regents have power to incorporate, and to alter or repeal the charters of colleges, academies, libraries, museums, or other edu cational institutions belonging to the University; to distribute to them all funds granted by the state for their use; to inspect their workings and require annual reports under oath of their presiding officers; to establish examinations as to attainments in learning, and confer on successful candidates suitable certificates, diplomas and degrees, and to confer honorary degrees.

They apportion annually an academic fund of $106,000, a part for buying books and apparatus for academies and high schools raising an equal amount for the same purpose, and the balance, on the basis of attendance and of the regent's examinations.

The regents meet regularly on the second Thursday of February and the second Wednesday in December. Numerous special meetings are held as called by the Chancellor or on request of five regents.

The University Convocation of the regents and the officers of colleges and academies belonging to the University, for consideration of subjects of mutual interest, is held annually at the capitol in Albany on the first Wednesday, Thursday and Friday after July 4. The work of the University is divided into five departments:

1 Regents' office (Executive) — including incorporations, supervision, reports, finances and all other work not assigned to another department.

2 Examinations-including preliminary, law student, medical student, academic, higher, law, medical and any other examinations conducted by the regents.

3 University Extension - including the promotion and wider extension of opportunities and facilities for education.

4 State Library - including duplicate department, library school and all other library interests intrusted to the regents.

5 State Museum - including the work of state geologist, paleontologist, botanist, entomologist and zoologist, together with any other scientific interests of the University.

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