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WASHINGTON, ............, 19.. The attached application of ...
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Committee on Enrollment and Disbarment General Accounting Office.
Comptroller General. A corporation will not be admitted to practice before the General Accounting Office, but any officer of & corporation, or member of its staff, may enroll individually, provided he possesses the requisite qualifications for enrollment as set forth in General Accounting Office Circular No. 3. All members of & firm are required to join in the execution of an application made in the firm name.
The enrollment of a firm also enrolls all of its members individually, but members of a firm may enroll individually regardless of whether or not the firm itself is enrolled.
The enrollment of a firm does not give members of its staff, or others associated with it but not members. the right to practice before the General Accounting Office. To be admitted to practice such persons should make individual applications for enrollment.
A firm having an alien member will not be admitted to practice as a firm. However, all members of such a firm who are qualified to take the oath of allegiance to the United States and to support and defend the Constitution, and who possess the other requisite qualifications for enrollment, may enroll individually.
REQUESTS FOR COPIES OF PAPERS.
(1922. Circular No. 4.)
GENERAL ACCOUNTING OFFICE,
Washington, April 4, 1922. The General Accounting Office will furnish other agencies of the Government copies of official documents and records in its custody where it clearly appears that such service is proper and necessary.
Requests for copies have grown to such proportions and the cost of complying therewith is so great that to avoid a waste of funds and effort some restrictions must be imposed.
Hereafter such copies will be furnished only on the written request of the head of a department or independent establishment or agency, setting forth in detail the need therefor and the purpose to be served.
Requests should be addressed to the Comptroller General and decision as to the propriety of complying therewith on the showing made must rest with this office.
J. R. McCARL,
Comptroller General. 7920°—22—Vol. 1—51
PENSION OFFICE CHECKS-PAYMENT OF, WHERE PAYEES ARE
DECEASED OR INCOMPETENT.
GENERAL ACCOUNTING OFFICE,
Washington, D. C., April 25, 1922. Pension Office checks, the payees of which are deceased or incompetent, are classified for the purposes of the disposition of their proceeds as follows:
PENSION CHECKS. 1. Checks drawn without vouchers, which bear underneath their number a letter or letters "A," or letter or letters "B," and which were delivered to the payees in person, or delivered prior to the death of the payees to anyone authorized to receive them for the payees.
2. Checks drawn without vouchers, which bear underneath their number the letter or letters “A” or letter or letters “B," and which were not delivered to the payees in person nor delivered prior to the death of the payees to anyone authorized to receive them for the payees.
3. Checks drawn with vouchers and which bear underneath their number a letter or letters "C.”
CIVIL SERVICE RETIREMENT CHECKS. 4. Checks for refundments from retirement fund; and checks to annuitants who die on or after the last day of the periods covered by the checks. 5. Checks to annuitants who die prior to last day of periods covered by the checks.
PENSION AND CIVIL SERVICE RETIREMENT CHECKS. 6. Checks the payees of which are incompetent and for which payees committees or guardians of their estates have been appointed.
CHECKS FOR WHICH APPLICATION FOR PROCEEDS SHOULD BE MADE TO COMPTROLLER
Checks of Classes 1, 3, 4, and 6 should be forwarded directly to the Comptroller General of the United States, General Accounting Office, Washington, D. C., for the placing upon them of an authorization for the payment of their proceeds to the party entitled thereto as assets under the statutes of the State of the domicile of the deceased.
The application for Classes 1, 3, and 4 should be by the executor or administrator of the estate of the deceased, or, if none, and the amount be not over $500, by the widow of the deceased, or other person claiming the proceeds as assets under the laws of his domicile, including the undertaker in the event the funeral expenses are a preferred claim by the laws of said domicile and the bill be unpaid.
The application for Class 6 checks should be by the committee or guardian of the estate of the incompetent.
EVIDENCE TO ACCOMPANY CHECKS FORWARDED TO COMPTROLLER GENERAL.
Class 1 checks should be accompanied by a short certificate of letters testamentary or of administration, with a showing whether still in force and effect; or, if such letters have not been and will not be issued and the payee died intestate, and the amount involved be not over $500, by an affidavit executed on accompanying blank.
In addition there must be a clear showing that the check was, in fact, delivered to the payee in person, or delivered prior to the death of the payee to some one authorized to receive it for the payee, giving dates of death and of delivery, and, in case where & short interval only elapsed between the date of the death and of the delivery, the hour of death and hour of delivery.
Checks of classes 3 and 4 should be accompanied by the same evidence as in first paragraph of requirements for class 1 checks. That required by second paragraph for class 1 checks need not be furnished.
Class 6 checks should be accompanied by a certificate of appointment of committee or guardian of estate of incompetent, with showing whether still in force and effect and that bond has been given and accepted, if one is required.
CHECKS TO BE FORWARDED TO DISBURSING CLERK, PENSION OFFICE.
Class 2 checks should be forwarded to the disbursing clerk, Pension Office, Washington, D. C., for cancellation, and application should be made to the Commissioner of Pensions, Washington, D. C., for payment of their proceeds, or that part accruing to the pensioner from date of last payment to date of death, (1) to his widow, (2) to the pensioner's child or children under 16 years of age (except in the case of a dependent relative pensioner), or (3) to reimburse the person who bore the expense of the pensioner's last sickness and burial where the estate left by the decedent was insufficient to pay such expenses.
Class 5 checks should be forwarded to the disbursing clerk, Pension Office, for cancellation.
J. R. McCARL
MAY 22, 1922. (Relating to employees of the General Accounting Office, and not of general information.)
SATURDAY HALF-HOLIDAY, 1922.
JUNE 10, 1922. (Relating to employees of the General Accounting Office, and not of general information.)
CLASSIFICATION OF OBJECTS OF EXPENDITURE.
May 11, 1922. (Not in appendix, being subject to modification from time to time.)
WARRANTS AND CHECKS-PAYMENT OF WHERE PAYEES ARE DE
CEASED OR INCOMPETENT, OR WHERE ERROR IN NAME OR DESIGNATION.
[1922. Bulletin No. 2.)
GENERAL ACCOUNTING OFFICE,
Washington, D. C., May 22, 1922. Warrants. checks drawn by the Treasurer of the United States upon warrants, and checks drawn by disbursing officers or agents of the United States, which can not be paid because of death of original payee, disqualification, or error in name or designation of, should be forwarded to the Comptroller General of the United States, General Accounting Office, Washington. D. O., without alteration or correction, for authorization for payment to the party ascertained to be entitled to the proceeds of the warrant or check upon its indorsement by such party in the usual manner.
APPLICANTS FOR AUTHORIZATIONS.
The party to whom the warrant or check will be authorized payable upon indorsement in the usual manner is
1. In case of death or incompetency, the one entitled thereto under the laws of the domicile of the State of the deceased, in the absence of a Federal statute of distribution applying to the particular case, or the one entitled pursuant to such Federal statute if there be one.
2. In case of error in name or designation, the payee by correct name or designation.
EVIDENCE FOR AUTHORIZATIONS.
The evidence necessary to be furnished for authorizations for payment to parties entitled to proceeds of warrants or checks the payees of which are deceased, incompe tent, or erroneously named or designated, is as follows:
1. If there has been or will be administration upon the estate of the deceased payee, a short certificate of letters testamentary or of administration, if issued, with a showing whether still in force, with request for authorization for payment to the administrator or executor of the proceeds of the warrant or check.
2. If there has not been and otherwise will not be any probate action taken upon the estate of the deceased payee, and the amount be not over $500, an application by the party in interest for the proceeds of the warrant or check, showing who would be entitled to the proceeds in the event of administration under the State statutes of the domicile of the deceased, or under the Federal statute if there be one, sworn to before an officer having a seal and authorized to administer oaths generally.
If the payment is to be authorized pursuant to the statutes of a State the applicant should state the facts necessary to establish a claim to the proceeds of the warrant or check under the statutes of said State relating to the estates of decedents, which facts in general are
1. Whether payee died testate or intestate.
3. Whether payee left surviving a child or children, or child of a deceased child, and if any are minors whether guardian appointed, giving names and addresses of all.
4. Whether payee left surviving a father or mother, giving names and addresses.
5. Whether payee left surviving a brother or sister, or child of a deceased brother or sister, giving names and addresses.
6. Whether anyone claims or has had the benefit of any exemption under the statute; if so, in what amount and in what capacity.
7. Whether funeral expenses of deceased payee have been paid; if so, by whom and out of what funds, whether funds of deceased or of payer, submitting receipted bill of undertaker to party making such payment.
8. Whether the expenses of last illness, other preferred claims, and debts of deceased payee have been paid.
9. Whether deceased payee left other assets, and, if so, amount and character thereof.
If the payment is to be authorized pursuant to a Federal statute the application should be by the party entitled to the proceeds in the order named in the statute and accompanied by the evidence the statute requires for the establishment of a claim thereunder, the terms of the statute being strictly complied with.
Blanks for the applications for authorizations without administration mentioned in paragraph 2 may be obtained from this office.
A short certificate showing the appointment and qualification of a guardian or committee of the estate of the incompetent payee, whether bond if required has been given, and whether appointment is still in force.
ERRONEOUSLY NAMED OR DESIGNATED PAYEES.
Such evidence as will satisfactorily establish the correct name or designation of the payee for the purposes of the payment as differentiated from the alleged erroneous one appearing on the face of the warrant or check.
PENSION AND CIVIL SERVICE RETIREMENT CHECKS.
Separate instructions have been issued as to pension and civil service retirement checks. See circular of Comptroller General No.'5, dated April 25, 1922.
POWERS OF ATTORNEY AND CERTIFICATES OF AUTHORITY TO INDORSE.
These instructions do not apply to powers of attorney to indorse warrants or checks, certificates of authority to officers of corporations to indorse on their behalf, affidavits of copartnership, or other evidence of authority to indorse on behalf of corporations, or firms, or individuals. CIRCULAR LETTER OF FEBRUARY 21, 1922, TO HEADS OF DEPARTMENTS AND INDE
This supersedes circular letter of February 21, 1922, to heads of departments and independent establishments relative to procedure for disposal of disbursing officers · checka.
J. R. McCarl,