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CHAPTER XV-AFRICAN DEVELOPMENT

FOUNDATION

Part 1500 1501 1502 1503 1504 1506 1507 1508

Sunshine regulations
Organization
Availability of records
Official seal
Employee responsibilities and conduct
Collection of claims ......
Rules safeguarding personal information
Governmentwide debarment and suspension

(nonprocurement) and governmentwide require

ments for drug-free workplace (grants)
Enforcement of nondiscrimination on the basis of

handicap in programs or activities conducted by
the African Development Foundation

Page 578 580 582 584 586 596 598

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PART 1500-SUNSHINE

REGULATIONS

Sec. 1500.1 Purpose and scope. 1500.2 Policy. 1500.3 Definitions. 1500.4 Open meetings. 1500.5 Grounds on which meetings may be

closed. 1500.6 Procedure for announcing meetings. 1500.7 Procedure for closing meetings. 1500.8 Changing the time and place of, and

reconsideration of opening or closing a

meeting. 1500.9 Transcripts, recording of closed meet

ings. AUTHORITY: 5 U.S.C. 552b.

SOURCE: 48 FR 55842, Dec. 16, 1983, unless otherwise noted.

participation, or attempted participation, in such meeting in any manner. $ 1600.4 Open meetings.

(a) Members shall not jointly conduct or dispose of Foundation business other than in accordance with these procedures. Every portion of every meeting of the Board of Directors shall be open to public observation, subject to the exceptions provided in $1500.5.

(b) The Secretary of the Foundation shall be responsible for assuring that ample space, sufficient visibility, and adequate acoustics are provided for public observation of meetings of the Board of Directors.

8 1500.1 Purpose and scope.

The purpose of this part is to effectuate the provisions of the Government in the Sunshine Act. These procedures apply to meetings of the Board of Directors of the African Development Foundation.

8 1500.2 Policy.

It is the policy of the African Development Foundation to provide the public with the fullest practical information regarding its decision-making process, while protecting the rights of individuals and the ability of the Foundation to carry out its responsibilities. 8 1500.3 Definitions.

As used in this part:

Board of Board of Directors means the collegial body that conducts the business of the African Development Foundation as specified in title V, section 507 of the International Security and Development Cooperation Act of 1980, Pub. L. 96-533 (22 U.S.C. 290 h-5).

Meeting means the deliberations of a quorum of the Directors of the Foundation required to take action on behalf of the Foundation where such deliberations determine or result in the joint conduct or disposition of official Foundation business, but does not apply to deliberations to take action to open or close a meeting. (See $ 1500.5.)

Member means an individual who belongs to the ADF Board of Directors.

Public Observation means attendance at any meeting but does not include

$ 1500.5 Grounds on which meetings

may be closed. (a) The Foundation shall open every portion of every meeting of the Foundation for public observation, except where the Foundation determines that such portion or portions of its meeting or the disclosure of such information is likely to:

(1) Disclose matters that are:

(i) Specifically authorized under criteria established by an executive order to be kept secret in the interests of national defense on foreign policy, and

(ii) In fact properly classified pursuant to such executive order;

(2) Relate solely to the internal personnel rules and practice of the Foundation;

(3) Disclose matters specifically exempted from disclosure by statute, provided that such statute:

(i) Requires that the matters be withheld from the public in such manner as to leave no discretion on the issue, or

(ii) Has established practical criteria for withholding or refers to particular types of matters to be withheld;

(4) Disclose trade secrets and commercial or financial information which has been obtained from a person and is privileged or confidential;

(5) Involve accusing any person of a crime, or formally censuring any person;

(6) Disclose information of a personal nature where disclosure would constitute a clearly unwarrented invasion of personal privacy;

(7) Disclose investigatory records compiled for law enforcement purposes,

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or information which if written would be contained in such records, but only to the extent that the production of such records or information would:

(i) Interfere with enforcement proceedings,

(ii) Deprive a person of a right to fair trial or an impartial adjudication,

(iii) Constitute an unwarranted invasion of personal privacy,

(iv) Disclose the identity of a confidential source and, in the case of a record compiled by a criminal law enforcement authority in the course of a criminal investigation or by an agency conducting a lawful national security intelligence investigation, confidential

information furnished only by the con1 fidential source,

(v) Disclose investigative techniques and procedures, or

(vi) Endanger the life or physical safety of law enforcement personnel;

(8) Disclose information the premature disclosure of which would be likely to significantly frustrate implementation of a proposed agency action. This shall not apply in any instance where the Foundation has already disclosed to the public the content or nature of its proposed action or where the Foundation is required by law to make such disclosure on its own initiative prior to taking final Foundation action on such proposal;

(9) Specifically concern the Foundation's issuance of a subpoena; the Foundation's participation in a civil action or proceeding, or an arbitration; or an action in a foreign court or international tribunal; or the initiation, conduct, or disposition by the Foundation of a particular case of formal agency adjudication pursuant to the procedures in section 554 of title 5 of the United States Code, or otherwise involving a determination on the record after an opportunity for a hearing.

(b) Meetings of the Board of Directors shall not be closed pursuant to paragraph (a) of this section when the Foundation finds that the public interest requires that they be open. $ 1500.6 Procedure for announcing

meetings. (a) In the case of each meeting of the Board of Directors, the Foundation

shall make public, at least one week before the meeting, the following information:

(1) Time of the meeting;
(2) Place of the meeting;
(3) Subject matter of the meeting;

(4) Whether the meeting or parts thereof are to be open or closed to the public; and

(5) The name and telephone number of the person designated by the Board to respond to requests for information about the meeting.

(b) The period of one week for the public announcement required by paragraph (a) of this section may be reduced if a majority of the Board of Directors of the Foundation determines by a recorded vote that the Foundation requires that such a meeting be called at an earlier date, in which case the Foundation shall make public announcement of the time, place, and subject matter of such meeting, and whether open or closed to the public, at the earliest practicable time.

(c) Immediately following the public announcement, the Foundation shall publish the announcement in the FEDERAL REGISTER.

(d) The earliest practicable time, as used in this subsection, means as soon as possible, which should not be later than the commencement of the meeting or portion in question.

(e) The Secretary of the Foundation shall use reasonable means to assure that the public is fully informed by the public announcements required by this section. Such public announcements may be made by posting notices in the public areas of the Foundation's headquarters and mailing notices to the persons on a list maintained for those who want to receive such announcements.

8 1500.7 Procedure for closing meet

ings. (a) Action to close a meeting or a portion thereof, pursuant to the exemptions set forth in $1500.5, shall be taken only when:

(1) A majority of the membership of the Foundation's Board of Directors votes to take such action. That vote shall determine whether or not any portion or portions of a meeting or portions of a series of meetings may be

closed to public, obervation for any of matter of a meeting, or the determinathe reasons provided in $1500.5 and tion of the Foundation to open or close whether or not the public interest nev- a meeting, or portion of a meeting, to ertheless requires that portion of the the public, may be changed following meeting or meetings remain open. A the public announcement only if a masingle vote may be taken with respect jority of the Board of Directors deterto a series of meetings, a portion or mines by a recorded vote that Foundaportions of which are proposed to be tion business so requires and that no closed to the public, or with respect to earlier announcement of the change any information concerning such series was possible, and the Foundation pubof meetings, so long as each meeting in licly announces such change and the such series involves the same particu- vote of each member upon change at lar matters and is scheduled to be held the earliest practicable time. no more than thirty days after the initial meeting in such series. The vote of

$ 1500.9 Transcripts, recording of each Board member participating in

closed meetings. such vote shall be recorded, and no (a) The Foundation shall maintain a proxies shall be allowed.

complete transcript or electronic re(2) Whenever any person whose inter- cording adequate to record fully the ests may be directly affected by a por- proceedings of each meeting, or portion tion of a meeting requests that the of a meeting, closed to the public. Foundation close such portion to the (b) The Foundation, after review by public for any of the reasons referred the General Counsel, shall make to in $1500.5 (a) (5), (6), or (7), the Foun- promptly available to the public in a dation, upon request of any one of its place easily accessible to the public the Board members, shall take a recorded transcript or electronic recording of vote whether to close such portion of the discussion of any item on the agenthe meeting.

da, or any item of the testimony of any (b) Within one day of any vote taken, witness received at the Board meeting, the Foundation shall make publicly except for such item or items of discusavailable a written copy of such vote, sion or testimony as the Foundation reflecting the vote of each member on determines to contain information the question, and a full written expla- which may be withheld under $1500.5. nation of the action to close a portion Copies of such transcript, or a tranof or the entire meeting, together with scription of such recording, disclosing a list of persons expected to attend the the identify of each speaker, shall be meeting and their affiliations.

furnished to any person at the actual (c) For every closed meeting, the cost of duplication or transcription. General Counsel of the Foundation The Foundation shall maintain a comshall publicly certify prior to a Board plete verbatim copy of the transcript of Directors' vote on closing the meet- or a complete electronic recording of ing that, in his or her opinion, the each meeting, or portion of a meeting, meeting may be closed to the public, closed to the public, for a period of at and shall state each relevant exemp- least two years after such meeting, or tive provision. A copy of such certifi- until one year after the conclusion of cation, together with a statement from any Foundation proceeding with rethe presiding officer of the meeting spect to which the meeting or portion setting forth the time and place of the was held, whichever occurs later. meeting and the persons present, shall be retained by the Foundation.

PART 1501-ORGANIZATION g 1500.8 Changing the time and place

Substantive Rule of General Applicability of, and reconsideration of opening or closing a meeting.

Sec. The time or place of a Board meeting

1501.1 Introduction.

1501.2 Background. may be changed following the public

1501.3 Description of central organization announcement only if the Foundation

and location of offices. publicly announces such change at the 1501.4 Availability of information pertainearliest practicable time. The subject ing to Foundation operations.

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