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1.

PURPOSE

This Instruction establishes CFTC procedures for the acceptance of cash for payment of certain fees.

II.

AUTHORITY

CFTC Regulations Parts 145, 146 and 147 authorize the receipt
of cash for certain fees.

18 USC 643 requires all officers or agents of the U.S. Government to
render accounts when receiving public monies.
18 USC 659 and 31 USC_495 require montes received to be deposited as
required and without delay to the Treasurer.

Title 7, GAO Policies and Procedures Manual, requires the maintenance
of proper records and physical control over funds received.

III.

SCOPE AND APPLICABILITY

This Instruction applies to all organizational elements of the Commission.

IV.

POLICY

It is the policy of CFTC that authorized Commission employees may accept cash for payment of fees for requests for copies of Commission records, transcripts of Commission meetings, and Commission reports such as the Commitments of Traders report. No cash fees will be accepted for applications for contract market designations, registrations, reparation

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A.

The fee management program aims to insure that cash, checks or
Roney orders received for payment of fees are safeguarded and
that cash held outside of the Treasury's cash account is minimal.
This program 18 intended to supplement the provisions of the
Cash Management Program of the Commission which is designed to
expedite the flow of funds into the Treasury and control the
timeliness of disbursements.

B. The purpose of accounting for cash received for payment of fees

18 to disclose complete and current monthly and fiscal year
information on:

1. Receipts by principal sources, including volume and size.
2. Receipts classified by types.
3. Pluctuations and frequency of receipts.
4. Timeliness and accuracy of deposits.

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The accounting for receipts will be on the basis of collections received and deposits confirmed, with the Operations and Budget Section being responsible for operating the system of accounting for cash received in payment of fees.

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The Director, Operations and Budget Section 18 responsible for administering the fee management program. Specifically the Director:

1. Establishes and issues procedures to be observed by

affected organizations.
2. Develops systems for effectively managing cash received

as payment of fees and other financial transactions.
3. Ensures compliance with program procedures.
4. Designates depositories for receipt of funds.
5. Develops reporting systems to disclose monthly and fiscal

year information on Itens 1 through 4 118ted above in
Section V, Program Objectives.

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Division directors and office heads will be responsible for lmplementing the provisions of this Instruction in conjunction with

CFTC Instruction 304-1

C. Director, Audit and Evaluation.

The Director, Audit and Evaluation shall conduct a periodic
review of procedures and practices involved in the receipt of
cash for payment of fees.

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Collection officers, as "accountable employees", are responsible for the monies received for payment of fees. Each 18 personally responsible and liable for these funds. Collection officers will be required to submit regular reports to the Director, Operations and Budget Section on the amounts received and deposited. A sample copy of a schedule of collections report 18 attached.

The following offices are authorized to accept cash and to designate
Collection Officers and alternates.

Secretariat
Library
Office of Public Information
Office of Proceedings
Administrative Services - N.Y. and Chicago Offices
Economics and Education - N.Y. and Chicago Offices
Trading and Markets Kansas City and Minneapolis Offices
Enforcement Los Angeles Office

NOTE:

Imprest Fund Cashiers in Washington, New York and Chicago
are designated under CFTC Instruction 344-1 and may not
co-mingle imprest fund cash with other cash receipts.

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1.

Each Office/Division receiving cash, checks or money orders as payment of fees will submit the name of the accountable employee and alternate to the Director, Operations and Budget Section. These employees will be designated as Collection Officers.

2. If funds are received in the form of cash the accountable

employee will 188ue a receipt (SF-1165 Receipt For Cash) to the payee.

One copy of the receipt will be maintained as part of the Collection Officers records.

3. Each office receiving cash, checks or money orders will obtain

a lock box for safekeeping and, at a minimun the box should be stored in a cabinet with a bar and combination lock. Separate

CFTC Instruction 304-1

4.

Each Collection Officer will prepare an original and one carbon
of for CPTC-96, Schedule of Collections. (See Attachment 1).
The original must be sent to the Operations and Budget Section
10 Washington. The carbon is to be maintained by the Collection
officer along with a photocopy of the money order or cashier's
check.

5. All collections by regions, offices and divisions will be forwarded

to the Operations and Budget Section for deposit weekly. Cash
received in regional offices will be converted to aoney orders
or cashier's checks prior to transfer. The fee for money orders
or cashier's checks may be paid from imprest funds (Section 7,
10703 of the Manual of Procedures and Instructions for Cashiers,
Department of the Treasury). Registration and insurance 18 not
required as monies in transit are covered from 1088 under the
Government Lo88e8 in Shipment Act.

NOTE:

offices should use judgement in converting very small
amounts of cash to money orders or cashier's checks.
Obviously it would not be cost effective to pay 50¢ for
a money order when receipts only totaled $1.30. It would
be acceptable in that type of case for the collection
officer to keep the cash and write out a personal check
made payable to CFTC and send it with the CFTC-96 form.

B. Deposits.

1. Deposits shall be made by the Operations and Budget Section without

delay and in all cases within seven calendar days of receipt of
funds. Receipts of $1,000 or more will be deposited on a daily
baste but limited to one deposit per day. Receipts of less than
$1,000 may be held until $1,000 is accumulated or the expiration
of seven days, whichever occurs first.

2. All receipts by regions, offices and divisions will be forwarded

to the Operations and Budget Section for deposit, unless the
Director, Operations and Budget Section authorizes deposits to a
general de pository. Postage and other expenses incurred in mailing
deposits may not be deducted from the amount of the deposit.
Deposits by regions, offices and division will be made with the same
frequency (1.e., $1,000 or seven days whichever occurs first) as

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CPTC Instruction 304-1

C. Completing Form CFTC-96.

1.

Under "Schedule No." place the last two digits of the fiscal year followed by the report number and area you are reporting from.

Example No. 1
New York is completing it's f1rst report for fiscal year 1984.
On the CFTC-96 under Schedule No., New York would enter
"84-1 NY."

Example No. 2

The Office of the Secretariat in Washington 18 completing it's fourth report of fiscal year 1984.

On the CFTC-96 under the Schedule No., the office would enter *84-4 DC."

2.

Under "Agency Station No." always enter 95-14-0001.

3.

The "Symbol of Appropriation or Fund to be Credited“ should be left blank. This is for the use of the Operations and Budget Section.

4.

The rest of the form 18 self explanatory.

VIII.

MANUAL MAINTENANCE INSTRUCTIONS

This 18 a new CFTC Instruction and should be filed numerically in the
CPTC Instruction Manual.

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